Office equipment

It is the aim of this guideline to achieve a reasonable and process-efficient purchase and additionally a reduction of energy costs through the procurement of office equipment. With an efficient energy use a contribution to climate protection on the one hand and a contribution to sustainable economics on the other hand can be realised. The success achieved here can be used in corporate communications as well.

In the present module, the most important energy-relevant technological developments in the individual equipment categories are outlined, as well as the standard yearly energy consumption as calculation basis for the saving potentials. In the following, different relevant environmental and energy labels are introduced, their criteria compared and potential savings considering the different criteria are shown. Practical references to the purchase of office equipment and their use in practice as well as concrete suggestions on the integration of energy efficiency criteria into the tender form the emphasis of this guideline.

Servers, datacenters, copiers, computer and monitors are the most important energy consumers of information and communication technology (ICT) devices. Some appliances make up the largest part of energy in sleep mode, for example printers and fax machines. Furthermore some appliances also use power after switching off (pseudo-off/standby).


Guideline for IT and office equipment purchasing

Training Module for office equipment and IT

Calculation tool for office equipment and IT

An other project funded by the Intelligent Energy Europe programme is "PrimeEnergyIT" which promotes energy efficiency in data centers. Different brochures on data centres have been developed within the project and are available for free download:

Procurement guideline

Technology brochure

Certification concepts for energy efficient data centres - Comparison of certification services in the EU


Six finalists for the Public Procurement of Innovation Award


The shortlist for the Public Procurement of Innovation Award, part of the Procurement of Innovation Platform project, has been narrowed to six finalists. more


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